Its a simple process to setup an email signature on iPhone, and it lets you personalise your emails with important information such as your name, title, and contact details. In this guide we show you how to quickly and easily set up your email signature for your email accounts on your iPhone.

How to Setup an Email Signature on iPhone

1. Select Settings on your iPhone, normally found on your home screen, or by pulling the drawer down from the top of the phone’s display.

2. Scroll down and select Mail from the list of options.

3. In Mail, scroll down until you see the Signature option. Tap on it to open the Signature settings.

 4. In the Signature field, delete any default text (like “Sent from my iPhone”) and type in the text you want to show at the end of your emails. This could include your name, job title, company name, and contact information.

If you have multiple email accounts, you can choose whether to use a single signature for all these accounts or different signatures for each account. To do this, select either All Accounts or Per Account.

5. Once you’ve entered your signature, tap the back arrow in the top left corner or press Mail in the top left to return to the previous menu.

6. To view the new signature tap the Mail icon on your home screen.

Select Compose (the pencil and paper icon) in the upper right corner to start a new email message.

Look at the bottom of the email; your new signature should automatically appear there.

 That’s it! Your email signature has been successfully set up on your iPhone.

Additional Information:

Email Signature Best Practices

Here are some best practices to bear in mind when creating an email signature for your iPad:

Customising Your Signature

If you manage multiple email accounts on your iPhone, you can create different signatures for a specific account by selecting the account in the Signature settings and entering a unique signature for that particular account.

Formatting Options

The Mail app on iPhone allows basic text formatting. While you can use line breaks, avoid complex formats, as these may not display correctly across all email clients.

Testing Across Devices

After setting up your signature, send test emails from your iPhone to other devices (like a computer or another mobile device) to see how it appears. This ensures consistency in your professional communication and helps you identify formatting issues.

Including Links

While you can include URLs in your signature, they will not be clickable in the Mail app. Consider including plain text URLs that recipients can copy and paste into their browsers if required.

Keeping It Professional

Aim for a clean and professional look when creating your email signature. Avoid too many colours or different fonts that may distract from your message. A simple design helps convey professionalism and makes it easier for recipients to read.

Updating Your Signature

Remember to update your email signature if you change jobs, roles, or contact information. Keeping this current ensures recipients always have the right information to reach you.

Using an Email Signature Generator

If you want a more polished look with additional formatting options, consider using an online email signature generator. These tools can help you create visually appealing signatures with logos, social media icons, and more; once generated, you can copy and paste this into your iPhone’s Mail settings.

Legal Disclaimers

If necessary, consider adding a legal disclaimer to your signature, especially if you work in a regulated industry. This can help protect sensitive information and clarify the nature of your communications.