This guide to setup and manage email signatures in Apple Mail, will walk you through creating, managing, and deleting signatures for your email account. An email signature is automatically added at the end of each email message you send.

How to Setup and Manage Email Signatures in Apple Mail

This tutorial assumes that you have already set up your email account on your Apple device.

1. Launch the Apple Mail application on your Mac.

• In the top menu, click Mail, then select Preferences from the dropdown menu.

2. In the Preferences window, click on Signatures. This will display all existing signatures associated with your email accounts.

 3. To delete a signature, select it from the list on the left-hand side.

• Click the minus (-) sign below the list to remove it.
• A prompt will appear requesting confirmation; click OK to permanently delete the signature. This action cannot be undone.

 4. To create a new signature click the plus (+) icon below the middle column.

• Enter a name for your new signature in the dialogue box that appears.

 5. After naming your signature, click the right panel to start typing your signature content. You can include your name, title, company name, contact information, or any other details you want to appear at the end of your emails.

6. If you have several email accounts in Apple Mail, you may create a different signature for each specific account.

•  Select an email account from the list on the left, then add a new signature as described in step 4.

7. To designate a default signature for a specific account, select that account and choose your preferred signature from the dropdown menu next to Choose Signature. This will ensure the signature is automatically added to emails sent from that account.

That’s it! You now know how to create and manage email signatures in Apple Mail.

Additional Information

Apple Mail Best Practices

Here are some best practices to bear in mind when creating an email signature in Apple Mail:

Customising Your Signature

You can customise your email signature using various formatting options in Apple Mail. Consider using bold or italic text for emphasis and adding links to your website or social media profiles.

Using Images in Your Signature

To include an image (such as a logo) in your email signature, drag and drop the image into the signature editing area. Ensure that images are properly formatted and hosted online if necessary.

Default Font Settings

In the Signatures tab, you may see an option labelled “Always match my default message font”. If you want to use custom formatting for your signature (different font styles or sizes), uncheck this box before saving your signature.

Placement of Signature

You can choose where your signature appears when replying to or forwarding emails. To do this, check or uncheck the box labelled “Place signature above quoted text” according to your preference.

Testing Your Signature

After setting up your signature, compose a new email to see how it looks. If it doesn’t appear automatically, use the Signature dropdown menu in the email compose window to select it manually.

Updating Your Signature

Remember to update your email signature if you change jobs, roles, or contact information. Keeping it current ensures that recipients always have accurate information to reach you.