NOTE: This version of Outlook is no longer supported and it is recommended that you update to the latest version.

This tutorial will guide you through the steps necessary to set up an email signature Outlook 2010. Please note that this version of Outlook is no longer supported, and it is recommended that you update to the latest version for better compatibility features and security.

Since Outlook 2010 is no longer supported, consider upgrading to a newer Outlook version for enhanced features and better security practices. Setting up signatures may vary slightly in newer versions but generally follows similar steps.

How to Setup an Email Signature Outlook 2010

1. Ensure that you have launched Outlook 2010 on your computer.

2. Click on the File tab in the upper left corner of the window.

3. From the menu that appears, select Options to open the Outlook Options window.

4. In the Outlook Options window, click on Mail in the left sidebar.

5. Click on Signatures, which will open the Signatures and Stationery dialogue box.

 6. Since there no signatures are configured, click New to create a new signature.

 7. Enter a name for your new signature in the dialogue box that appears, then click OK.

 8. In the text box provided, enter your signature details. This could include your name, title, company name, contact information, or any other details you wish.

9. Once you have completed your signature, click OK to save it.

 10. Click OK again in the Signatures and Stationery dialogue box to return to the main Outlook window.

• Adding Your Signature to Emails

11. To add your signature when composing an email, start a new message by clicking New Email.

• In the message window, go to Message.
• Click on Signature.
• From the dropdown menu, select your newly created signature.

That’s it! Your email signature has been successfully set up in Outlook 2010 and can be easily added to any email before you send it.

Additional Information

Best Practices for an Email Signature Outlook 2010

Here are some best practices to bear in mind when creating an email signature in Outlook:

Default Signatures

If you want your signature to be automatically included in all new emails or replies, you can set it as a default signature by going back into the Signatures settings and selecting it under “Choose default signature”.

Editing Your Signature

If you need to alter your signature later, return to the Signatures settings, select your signature from the list, and edit it in the text box provided.

Formatting Options

You can format your signature using various font styles and sizes in the editing box. Consider using bold or italic text for emphasis.

Including Links

To add hyperlinks (e.g., a link to your website), highlight the text you want to turn into a link and click the hyperlink button (usually represented by a globe icon). Enter the URL in the dialogue box.

Legal Disclaimers

If necessary, consider adding a legal disclaimer at the end of your signature, especially if you work in a regulated industry or handle sensitive information.

5. Currently there are no signatures configured, so let’s add one. Click the New button.

6. Enter a Name for this signature, then click OK.

7. Enter your Signature in the text box.
8. Click OK when finished.

9. Click OK again.

That’s it! The signature has been setup and is now easily added to any email we want to send.

10. To add your signature, simply click the Signature option in the header.

11. Then select your signature from the drop down menu.

The signature is added to your email message!

This is the end of the tutorial. You now know how to setup an email signature in Outlook 2010.