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Category: Email

How To Forward Email To A Server And Set MX Records

This article covers how to forward email to a server, in this case the Domains.co.za Email Hosting server, where you will need to set your MX records to redirect them. This guide will show you how to set up MX records, along with an explanation of what they are and how they work. How To Forward Email To A Server and Set MX RecordsAdditional InformationEmail ForwardingWhat are MX Records?DNS Records ExplainedDomain Search Tools How To Forward Email To A Server and Set MX Records To manage MX records to forward emails, you will need to do the following: 1. Login to your Domains.co.za account using your username and password. 2. Click Manage Domains > View, then click Manage next to the domain you want to configure. 3. On the n […]

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What is an Email Signature?

An Email Signature consists of text and/or images that are automatically added to the end of any outgoing email message. You may choose to have many Email Signatures that serve various functions e.g. an internal company signature as opposed to a Client-based signature, and even a personal email signature if required. Learn how to setup your Email Signatures here: 1. How to Setup an Email Signature – Outlook 2010 2. How to Setup and Manage Signatures – Apple Mail 3. How to Setup an Email Signature – iPhone 4. How to Setup an Email Signature – iPad
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Why does Outlook keep Downloading Duplicate Messages?

When Outlook is downloading Duplicate Messages from the email server, there can be four reasons: 1. Outlook downloads messages from the POP3 server twice Outlook downloads messages from a POP3 (Post Office Protocol 3) server again after it empties the Deleted Items folder even if you have both the Leave a copy of messages on the server and the Remove from server when deleted from Deleted Items options enabled on the POP3 account. This problem occurs because a background synchronization took place at the same time, or just after the Deleted Items folder was emptied. This is an issue with the order in which Outlook carries out the deletion from the server and the downloading of messages. There is no available workaround for […]

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How To Change An Email Password?

To change your Email Password: 1. Login to the Domains.co.za Control Panel or 2. Send an email to support@domains.co.za with the Email Address and the Password that you would like to use for that address. The email address MUST be sent from the registered email address on your account. Please Note:  The password will need to be a minimum of 5 characters and cannot be the same as the email address. […]

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Troubleshoot Error Messages in Outlook and in Outlook Express

Error codes (as listed at the end) may occur if Microsoft Outlook or if Microsoft Outlook Express cannot establish a connection with your email server. They are frequently caused by one of the following: Not connected to the Internet, or a network Incorrect Email account Settings in Outlook, or Outlook Express User Account profile in Outlook, or Outlook Express is damaged An email item on the POP3 server is damaged or corrupted Incorrect configuration of Antivirus software Outlook or Outlook Express has been removed from the computer, or the installation is damaged Incorrect configuration of Personal Firewall software Error Message Codes: 0x800ccc150x800421080x800ccc0e0x8004210b0x800ccc0b0x800ccc790x800ccc670x800409000x800ccc […]

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What are SMTP Server Settings?

An SMTP Setting is your ISP’s outgoing mail server address (i.e. the company that you are using to connect to the internet with).
For a list of the major South African Internet Service Providers’ SMTP settings, please click here. […]

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SMTP Error Delivery Codes

When your email can not be delivered, the SMTP server returns a notification, which includes an error message, associated with the actual problem. Each code is composed of three digits (X.X.X). The first digit reflects the status of the email message as below: 2: the email was sent successfully 4: means there was a temporary problem when sending the email (the email server may try to re-send it, or you may have to do so. This will depend on your server settings).Such error messages display as 4.X.X, where X.X are used in order to give more precise information about the error; 5: means there is a permanent/fatal error related to the email (the email address of the receiver does not exist, it doesn’t accept emails from you, etc […]

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How to Read and Send Email messages in Apple Mail

Once you have added an e-mail account and set up an outgoing server, you can begin to send and receive messages. 1. Unread messages have this blue dot next to them. 2. Click any message to view it. The contents will display in the pane below, and the message will be marked as read. You click Reply to send a response to this message… or click New Message to begin writing an e-mail. 3. Type the recipient’s e-mail address here. 4. Enter a Subject for this message. 5. Choose the From address if you have more than one. 6. Type your message. 7. Let’s see some text formatting options by clicking the Fonts icon. From here you can highlight some text, choose a new new font family and size, and select new font colors. 8. Now use the […]

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How To Setup And Manage Email Signatures In Apple Mail

This guide to setup and manage email signatures in Apple Mail, will walk you through creating, managing, and deleting signatures for your email account. An email signature is automatically added at the end of each email message you send. How to Setup and Manage Email Signatures in Apple MailAdditional InformationApple Mail Best PracticesCustomising Your SignatureUsing Images in Your SignatureDefault Font SettingsPlacement of SignatureTesting Your SignatureUpdating Your Signature How to Setup and Manage Email Signatures in Apple Mail This tutorial assumes that you have already set up your email account on your Apple device. 1. Launch the Apple Mail application on your Mac. In the top menu, click Mail, then select Preferences […]

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How To Setup An Email Autoresponder In cPanel

Email autoresponders serve multiple purposes in both personal and professional environments. They are especially useful for managing expectations about response times by informing senders when you are unavailable, such as when you are out of the office. In this guide, we show you how to create an auto-responder for your emails using the cPanel dashboard, available with the Domains.co.za Web Hosting plans. How to Setup an Email Autoresponder in cPanelHow To Access Email In cPanelAdditional InformationAdvantages of Using Email AutoRespondersLogin to Domains.co.za AccountLogin to cPanel from your Domains.co.za Dashboard How to Setup an Email Autoresponder in cPanel This article assumes that you have already logged into your Dom […]

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